Troop 619 Bylaws
Boy Scout Troop 619
Chartered By: Cross in the Desert United Methodist Church
Approved: August 26, 2013
Amended: July 15, 2016
BSA Mission Statement
The mission of the Boy Scouts of America is to prepare young people to make ethical and moral choices over the corse of their lifetimes by instilling in them the values of the Scout Oath and Law.
On my honor I will do my best
To do my duty to God and my country
And to obey the Scout Law;
To help other people at all times;
To keep myself physically strong,
Mentally awake, and morally straight.
A Scout is:
Trustworthy, Loyal, Helpful, Friendly, Courteous, Kind,
Obedient, Cheerful, Thrifty, Brave, Clean and Reverent.
Aims of Scouting
Character Development, Citizenship, Personal Fitness
Methods of Scouting
Scouting Ideals(Oath, Law, Slogan, Motto)
As an American I will do my best to be:
Clean in my outdoor manners,
Be careful with fire,
Be considerate in the outdoors,
Be conservation minded.
Unit Leaders, Family Members, Chartering Organization and Scouts will see Boy Scout Troop 619 as a strong support and service provider to help them meet their goals and purposes of Boy Scouting for the surrounding community.
- Boy Scout Troop 619 will effectively serve the Scouts and Paradise Valley Community with dynamic personal service, exciting youth programs and a financial function that regularly meets pre-determined goals.
- To increase communication and understanding between the Troop Committee, the Charter Organization, the General Membership of Boy Scout Troop 619 and families and supporters by addressing policies and concerns of the Troop.
ARTICLE 1 – PURPOSE:
Every effort of Boy Scout Troop 619 will be directed towards developing boys from Cub Scouts into Boy Scouts; keeping in mind, that the Boy Scouts of America is an organization for the boys, with supervision and guidance by adults.
ARTICLE 2 – REGISTRATION AND MEMBERSHIP:
- Section 1: The initial registration fee charged to all new members should be sufficient to cover the cost of the following: Annual registration, badges and awards for 1 year and Troop Class “B” T-shirt This cost shall be reviewed and approved annually by the Troop Committee to ensure its fairness.
- Section 2: No boy shall be denied membership due to his lack of ability to pay the initial registration fees or provision of uniform. Upon notification that such a situation exists, the Troop Committee will decide one or a combination of the following actions:
- Set up payment arrangements that are manageable for the family.Waive all charges in excess of BSA annual registration fees.
- Waive all or part of the fees and have the Troop sponsor the boy and his family.
- Waive all fees and ask the Charter Organization to sponsor the boy and his family, including payment of Troop dues.
Section 3: Reverence and Religion:
- Membership in BSA and Boy Scout Troop 619 encourages conviction to a set of spiritual beliefs, although how each family chooses to worship and practice their faith is a personal family matter.
- Participation in faith-based requirements for specific rank is at the sole discretion of each family.
- Non-denominational services and prayers may be offered up as part of ceremonies or activities; family/scout’s participation is always voluntary.
- Boy Scouts are encouraged, but not required, to earn the religious emblems of their faith and wear them on their uniform.
ARTICLE 3 – PROSPECTIVE MEMBERS:
- Section 1: A boy and his family interested in joining the Troop may attend as a visitor prior to filling out registration paperwork and paying registration fees. After attending as a visitor, no further participation will be allowed until registration has been completed. A copy of the bylaws will be given to the new family. (Removed “one meeting” from first sentence)
- Section 2: A Scout Recruiting Event will be provided for Spring and/or Fall recruitment. Scoutmaster, Committee Chairperson, and Troop Membership and Registration Chairperson will attend. Troop may opt to additionally recruit in Winter upon approval of Troop Committee.
- Section 3: Budgets for Scout Recruiting Events will be determined by the Troop Membership and Registration Chairperson and submitted at the Annual Planning for inclusion in the Troop budget.
ARTICLE 4 – NEW MEMBERS:
- Section 1: Any boy qualified by the registration requirements of the Boy Scouts of America for membership in the Boy Scout program is eligible for membership in this Troop and will be placed in a Patrol within two (2) weeks of registration.
- Section 2: One family member of each boy is strongly encouraged to participate as an adult volunteer and actively participate in some function in the Troop.
ARTICLE 5 – ADULT MEMBERSHIP:
- Section 1: All new parents and guardians should complete Youth Protection Training (YPT), this is required for all registered adult members by Boy Scout of America, even if you are not registering as an adult scouter. This 20 minute course can be taken online at my.scouting.org. Parents are asked to bring a copy of your completion certificate or email it to the Troop Training Coordinator.
- Section 2: All new adult members must complete Fast Start Training and New Leader Essentials Training before meeting with Scouts and within 2 weeks of assuming a committee position.
- Section 3: All adult members should be position-specific trained and this training will be monitored and records maintained by the Troop Trainer.
- Section 4: All registered adult members should make every effort to attend all training that they have not previously attended that is offered for Boy Scouters by the district or council including Roundtable Meetings, Wood Badge and Baden Powel University. Every Scout deserves a trained leader. Available training classes can be found at grandcanyonbsa.org.
- Section 5: All registered adult members will comply with CPR and First Aid training as required by Boy Scouts of America.
- Section 6: All adults, registered or otherwise, should participate in the opening and closing flag ceremonies at all Troop activities
ARTICLE 6 – TROOP ADULT LEADERSHIP:
- COMMITTEE CHAIR RESPONSIBILITIES includes, but not limited to: attending the monthly Ditrict Roundtable and reporting back to the Troop Committee meeting; recruiting adult leadership to run the Troop with the Scoutmaster; developing the Troop program plan for presentation to unit leadership for approval and distributing plans to all parents upon approval; chairing the Troop Committee meetings on a monthly basis; assisting the Scoutmaster whenever needed; presenting the Troop Charter to the Charter Organization annually, preparing the annual Troop re-charter documents and obtaining the necessary fees, signatures, and information to achieve first time processing. Additionally, the Committee Chairperson is responsible for ensuring Troop compliance with any applicable Boy Scouts of America guidelines.
- SCOUTMASTER AND ASSISTANT SCOUTMASTER RESPONSIBILITIES includes, but not limited to: attending the monthly District Roundtable and reporting back to the Committee meeting; attending the Troop Committee meeting; conducting the weekly Troop Meetings and helping to develop the Troop program plan with the Senior Patrol Leaders for presentation to Troop Committee. The Scoutmaster is also responsible for ensuring that all advancement, achievement and recognition items are properly signed.
- TROOP TREASURER RESPONSIBILITIES includes but not limited to: attending the Troop Committee meeting; reporting monthly to the Troop Committee on the fiscal health of the Troop in a report describing income and expenses for the committee’s review and approval; keeping signature cards (authorized signers) on the checking account up to date; and completing all money earning applications for Troop fundraisers and submitting them to the District Scout Executive. The Troop Treasurer is also responsible for all deposits to the Troop checking account, reconciling the checking accounts to the monthly bank statement; coordinating all cash payments, and obtaining receipts for the Troop records prior to reimbursement or payment when approved and in a timely manner. All reimbursements less than $50 may be approved by the Committee Chair and Treasurer. Reimbursements greater than $50 shall be approved by the majority vote of the Troop Committee in attendance. The Troop Treasurer also helps the Committee Chair and the Membership and Registration Chair collect annual fees in a timely and orderly fashion. The Troop Treasurer is responsible for ensuring all financial activities are conducted in compliance with any Boy Scouts of America guidelines.
- TROOP MEMBERSHIP AND REGISTRATION CHAIR RESPONSIBILITIES include: attending the Troop Committee meeting; maintaining the Troop’s electronic database of registered Scouts within 24 hours; accepting applications and registration fees for new Boy Scouts and Adults and submitting them to the Council; attending Troop recruiting events in the Spring and Fall. Also serves as primary assistant to the Committee Chair for annual Troop Re-Chartering and Baden Powell Unit Award submission.
- TROOP ADVANCEMENT CHAIR RESPONSIBILITIES includes, but not limited to: attending the Troop Committee meeting; submitting to the Council the Patrol advancements for the quarter. Awards not obtained during this period will be carried over to the next Troop Court of Honor. Prior to the Troop Court of Honor, the Advancement Chair compiles the Troop advancement report, goes to the Council Office and purchases patches and awards, or arranges for someone else to do so, and turns all receipts over to the Troop Treasurer and prepares a list of awards for each Troop Court of Honor.
- TROOP SECRETARY RESPONSIBILITIES includes, but not limited to: attending Committee Meetings and presenting written minutes of the previous meeting; taking minutes to present at the next meeting; sending out mailings requested by the Scoutmaster or Committee Chairman; and may be requested, by an event chairperson, to create and/or supply permission slips.
- TROOP TRAINER RESPONSIBILITIES include, but not limited to: attending the Troop Committee meeting; monitoring and maintaining training records for all adult members of Troop 619; providing training dates for District, Council and National training opportunities. Also serves as secondary assistant to the Committee Chair for annual Troop Re-Chartering and Baden Powell Unit Award submission.
ARTICLE 7 – TROOP COMMITTEE MEMBERSHIP REQUIREMENTS:
- Section 1: The Troop committee will be derived from parents and guardians of Boy Scouts, members of the sponsoring organization, and persons interested in youth, as long as they are willing to devote the time and effort necessary to work as a Troop committee member and have obtained the permission of the Troop Committee Chairperson, the Charter Organization Representative, and the District Executive as required by Boy Scouts of America policy.
- Section 2: Troop committee members will be nominated and serve, based on recommendations of the Troop committee chairperson and the chartering organization.
- Section 3: Membership of the Troop committee is contingent upon (1) approval of adult application for membership in the Boy Scouts of America, (2) approval by the members of the Troop Committee, and (3) They also must meet the requisite leadership qualifications and responsibilities as stated in the current Boy Scout Leader Book.
- Section 4: Only registered committee members shall have a vote on any issue brought to the Committee for approval.
- Section 5: Any interested person from the Troop may attend any of the Troop Committee meetings, but may not have voting privileges.
- Section 6: It will be the Troop Committee’s job to support the Patrol Leaders and their ideas, as long as those ideas are in accordance with the intentions, methods, and purposes of Boy Scouting.
- Section 7: No personal business promotions are permitted at any event pertaining to Boy Scouts.
ARTICLE 8 – TROOP MEETINGS, OUTINGS & ACTIVITIES:
- Section 1: The Senior Patrol Leader will be in charge of all Troop meetings, outings and activities, unless he appoints the Assistant SPL or Patrol Leader to take these responsibilities. The following items will be in the possession of the Scoutmaster or the Committee Chairperson (if applicable) or other adult responsible prior to and during any applicable event: tour permit, Troop code of conduct, first aid kit, medical forms for ALL participants and, as needed, permission slips. The Guide to Safe Scouting will have been read and be readily available. Any problems arising during these events will be the responsibility of, and handled by, the Boy Scout Troop representative in charge of the event.
- Section 2: All regular Troop meetings will begin at 7:00 pm, and will be held at Cross in the Desert United Methodist Church, in accordance with Troop 619’s published Calendar of Events. The schedule for these events may vary from the aforementioned schedule and will be set at the Bi-Annual Planning meeting in January and
- Section 3: All Troop activities must be conducted in accordance with established Boy Scouts of America guidelines.
- Section 4: In the event that during a Troop outing a Boy Scout is required to take any medication prescribed by a Doctor, the Parent of the Scout is required to go over the medicines with an Adult Leader prior to the event. As adult leaders are only volunteers and in most cases not licensed to practice medicine, the Troop reserves the right to refuse to take on the risk involved of being liable for possible injuries to a Scout that could occur due to improper dispensing of prescription medicines. In that case the Boy Scout’s parent or guardian will be required to go along on the outing.
- Section 5: Scouts and families are encouraged to attend all Troop activities, but the Troop Leadership reserves the right to refuse to allow a Scout to attend events that the Leadership deems is beyond a Scout’s ability to safely participate in. All Scouts are asked to do qualifying events for hikes, campouts, and outings that require a certain baseline physical capability. If in the event the Leadership deems a Scout’s ability is not at the baseline to do the event safely, the Parent/Guardian and the Scout will notified.
- Section 6: BSA Medical forms are to be completed annually by all registered scouts and scouters. They will be stored by the Troop Committee and made available to the adult in charge for each activity. In accordance with BSA Policies, the medical forms will not be stored or transported electronically. These should be submitted to the Committee by June 1 of each year.
- Section 7: The Troop is to conduct an Independent Leadership Skills for Troops(ILST) class at the beginning of each Scout Leadership cycle. All Scouts in Leadership positions are expected to attend this class, even if they have already attended one previously.
ARTICLE 9 – COMMITTEE MEETINGS:
- Section 1: At all Committee meetings the Committee Chairperson will be responsible for calling the meeting, leading meetings according to established rules of Parliamentary Procedure, possessing voting privileges in the need of a tie breaker, and address needs of sub-committees, and required Committee reports. The Committee Chairperson shall not serve as a representative for any Patrol.
- Section 2: Meetings of the Troop Committee will be held on the 2nd Monday of each month, one week after the Senior Patrol Leader Meeting, except when a holiday falls on that day. The Committee reserves the right to adjust the meeting time to meet at a different time, place or date if and when it is determined to be in the best interests of the Troop community. Meeting will take place from 7:00 pm until conclusion of business, not to exceed two (2) hours in duration. Meetings typically will be held within the Cross in the Desert United Methodist Church.
- Section 3: Special meetings may be called by the Committee Chairperson. The purpose of the special meeting shall be stated in the proposed agenda. When feasible, one calendar weeks’ notice shall be given.
- Section 4: Minutes with a list of attendance shall be taken at each meeting; they shall be distributed within one week of the meeting. Minutes shall be taken by the Troop Secretary, and in the absence of the Troop Secretary, a person appointed to do so by the Committee Chairperson.
ARTICLE 10 – UNIFORMING
- Section 1: The uniform is an important part of the Scouting program and through this uniform, we demonstrate the unity, principles, values and goals of our organization. All Boy Scouts and registered leaders will be required to wear the Class “A” uniform to all Scout meetings, outings and activities unless advised otherwise by the person in charge of the activity. Alternative Class “B” uniform shirt is available for purchase and is to be worn when designated, including camping, athletic Troop activities where the Class “A” uniform will impede participation or additional activities as deemed appropriate.
- Section 2: The Class “A” uniform parts required by Troop 619 are:
- An official uniform shirt with all appropriate and properly placed insignia
- Solid color shorts or jeans
- Solid color socks
- Hats are optional
- Subsection A: Full Class A
- An official uniform shirt with all appropriate and properly placed insigni
- Official uniform shorts or pants
- Boy Scout Socks
- Boy Scout belt
- Adults should wear the green scout belt, unless a female is wearing the yellow and blue uniform, in which case, she would wear the blue Cub Scout belt. Further uniform compliance is listed in the Boy Scout Leader’s Handbook.
- Section 3: The Class “B” uniform parts required by Troop 619 are:
- Any approved Troop 619 Class “B” shirt
- Neat dark trousers, shorts or jeans (Clean, no holes, etc.). Scout pants/shorts are encouraged but not required.
- Adults should wear the same Class “B” t-shirt
- Hats and belts are optional for Class “B”
- Section 4: In cases where a Boy Scout’s family is financially unable to secure a uniform, the Troop Committee will consider procurement of the uniform for the Boy Scout, using Article 2, Section 2 of these bylaws as guidelines.
- Section 5: Uniforms will be properly worn as stated on the uniform inspection sheet by all Boy Scouts and Adults. A Boy Scout and his uniform should be neat and clean at all times. Class “A” Uniforms must be properly worn at all times or removed.
- Section 6: To participate in any flag ceremony or memorial service project, the Scout must be in the Troop-specified Full Class “A” uniform. District level and above events require Full Class “A”.
- Section 7: Registered Adult Leaders should be in the same uniform as scout, as outlined above. Any registered adult is authorized to wear the BSA Scout Uniform and should also follow the guidelines above.
ARTICLE 13 – AWARDS:
- Section 1: All awards and advancements requests must be turned into the Advancement Chair on or before one week prior to each Troop Court of Honor. Advancement Chair will send reminder emails to provide specific date for final turn in. All awards not turned in by that time will wait until the following Court of Honor, with an explanation to the boy and his parents as to why he had to wait, given by the Scoutmaster.
- Section 2: All members must be members in good standing, to receive any awards or advancements.
- Section 3: Awards will be recognized and/or awarded at the Troop Court of Honor or Troop Committee approved event. Rank Advancement patches will be awarded at next Troop Meeting following the Board of Review. Rank parent pins will awarded at Troop Court of Honor or Troop Committee approved event with a parent or guardian present. Exceptions will be made under special circumstances.
- Section 4: Boy Scouts are encouraged to achieve First Class rank in the first year. Parents are advised that it is their son(s) responsibility to work on rank advancement.
ARTICLE 14 – TROOP FUNDS:
- Section 1: Proper approval from the Committee Chairperson and Treasurer are required for expenditure approval. Receipts of all transactions are mandatory and in compliance with normal accounting procedures.
- Section 2: All Troop fundraising projects will be subject to authorization by the Troop Committee and application made to the Scout Service Center, as required. All fundraising activities must be presented to the Troop Committee for approval at least one month in advance. Additionally, all fundraising activities shall be in compliance with pre-established local Council policies.
- Section 3: All fundraising activities are required to meet guidelines as defined in the Guide to Safe Scouting and/or rules set forth by District or Council.
- Section 4: Proceeds from fundraising will be split between scouts and the Troop as needed and decided by the committee. Upon leaving the Troop, any funds remaining is a scouts account are forfeited to the Troop.
- Section 5: Each Boy Scout shall be required to pay annual Troop dues in addition to Boy Scout of America registration fees. Current 2016 dues will be $60 and include their BSA registration fees – due no later than last November Troop Meeting. Class B’s are currently $10.00. Larger sizes may have an additional cost based on distributor cost. In cases where a Boy Scout’s family is financially unable to pay dues, the Troop Committee will consider using Article 2, Section 2 of these bylaws as guidelines. Dues are non-refundable.
- Section 6: The Troop Treasurer will prepare an itemized financial statement monthly showing income and expenses, which have incurred since the last report. This statement will be presented and approved at every Troop Committee meeting.
- Section 7: An account will be maintained at the Council Office for supplies and advancements. Detail of the expenditure from this fund shall be included in the annual financial statement.
- Section 8: The Troop bank account is permitted to have funds on hand for purposes of Camperships for Scouts in need. The Troop is to also have funds on hand for sending Scout and Adult leaders to training classes(NYLT, Wood Badge, etc.). Troop funds may also be used for the purchasing of Troop equipment, promotional materials, rewards and incentives following committee approval and following reimbursement rules.
ARTICLE 15 – CONDUCT/DISCIPLINE
Section 1: All participants of Troop 619 activities must have a current signed code of conduct on file with Troop 619 prior to the start of any Troop activity. The Code of Conduct will be reviewed at each bi-annual program planning meeting and will need to be renewed at the first meeting in January each year or at the first meeting attended.
Section 2: Definition of misbehavior
- Serious misbehavior or breach of conduct is defined as, but not limited to, the following:
- discussions or activities involving any sexual content
- bullying or harassment
- intentional harm to another person
- and/or willful refusal to follow a Scout Leaders’ registered adult’s directions.
- General misbehavior is defined as, but not limited to:
- bad sportsmanship
- disrespect to other people, property or the Scout Oath/Law
- unwanted physical contact
Section 3: Investigation of misbehavior and determination of disciplinary action:
- Any observed or reported misbehavior shall be investigated by at least two registered adult Boy Scout Leaders.
- The investigating Boy Scout Leaders shall not be related to the Boy Scout(s) involved.
- At the conclusion of the investigation, the investigating Boy Scout Leaders and the Scoutmaster shall determine if disciplinary action is warranted.
- The parents of the Scout may be present for all parts of the investigation and must be present for the determination of disciplinary action. Scouts under review may be asked to forgo attending Troop or patrol functions for the duration of the investigation or may be required to attend with a parent or guardian present.
- In the event that the disciplinary action is dismissal from the Troop and approval of the Troop Committee, the District Executive and Charter Representative shall be notified, as soon as possible.
- The Scout may appeal the determination of disciplinary action at the next Troop Committee meeting.
- (a) The Troop Committee Chairperson shall appoint a Disciplinary Appeals Committee to hear the appeal. Where a Committee Chairperson’s scout is involved, the Scoutmaster or Treasurer shall be responsible for appointments, as necessary.
- (b) The Disciplinary Appeals Committee shall be composed of three Boy Scout Leaders or parents who did not investigate or determine disciplinary action for the misbehavior and who are unrelated to the Boy Scouts involved.
- (c) The decision of the Disciplinary Appeals Committee is final.
Section 4: Administration of Disciplinary Action
- Serious Misbehavior –
- Any Boy Scout found to be misbehaving in a serious manner will be sent home from the meeting or event. The parents will be notified by telephone as soon as possible requesting they pick up their Boy Scout, if they are not present. At this point, the Boy Scout will be barred from participating in Patrol or Troop events for a discretionary period recommended and approved by the Troop Committee. Written notification detailing the incident and punishment and a copy of the Troop 619 Bylaws shall be forwarded to the Boy Scout’s parents as soon as possible.
- Any Boy Scout found to be misbehaving during any event, (including, but not limited, to overnight trips, campouts, and backpacking trips) that results in the Scout having to be dismissed from the event will be picked by that Scouts Parent(s)/Guardian. Any expense incurred to get the Scout home will be the Parents/Guardians responsibility. If the Troop incurs a cost to get the misbehaving Scout home the Parents/Guardians shall immediately reimburse the Troop for the expense.
- Any Boy Scout found to be misbehaving in a serious manner for a second time will be dismissed from the Troop. Written, signed notification detailing the incident and a copy of the Troop 619 Bylaws and Code of Conduct will be forwarded to the Boy Scout’s parents as soon as possible. Written notification will be kept on file by the Troop for a minimum of two years.
- General Misbehavior –
- Any Boy Scout found to be misbehaving in a general manner will be taken aside by two registered adult Boy Scout Leaders, given a verbal warning and explanation of the Troop Bylaws.
- Any Boy Scout found to be misbehaving in a general manner for a second time will be sent home from the meeting or event. The parents will be notified by telephone as soon as possible, requesting they pick up their Boy Scout, if not present. At this point, the Boy Scout will be barred from participating in Patrol or Troop events for discretionary period recommended and approved by the Troop Committee. Written, signed notification detailing the incident and punishment and a copy of the Troop 619 Bylaws and Code of Conduct shall be forwarded to the Boy Scout’s parents, as soon as possible.
- Any Boy Scout found to be misbehaving in a general manner resulting in being sent home from (3) Troop events,(including, but not limited, to Troop Meetings) will be dismissed from the Troop. Written, signed notification detailing the incident and a copy of the Troop 619 Bylaws and Code of Conduct shall be forwarded to the Scout’s parents as soon as possible. Written notification will be kept on file by the Troop for a minimum of two years.
Section 5: All participants of Scouting functions will be subject to the same rules as the Boy Scouts and Boy Scout Leaders.
Section 6: Parents or Guardians are responsible discussing appropriate behavior for Patrol/Troop meetings, outings and activities. Disruptive and/or disrespectful behavior is not allowed and will not be tolerated.
Section 7: Any Boy Scout using foul or inappropriate language in uniform will be reported to his parents or guardians, Patrol Leader and the Scoutmaster.
Section 8: All Troop 619 related activities shall be held in an alcohol and drug free environment. While drug and alcohol use is prohibited during BSA events, the legal use of tobacco products, e-cigarette’s and /or vaping products is acceptable while out of sight of scouts on activities. The BSA, and by extension Troop 619, follow all Federal guidelines regarding controlled substances.
Section 9: Scouts are permitted to carry a folding knife with a blade less than 4 inches in length in accordance with Arizona Statutes and in compliance with BSA and Grand Canyon Council guidelines. In accordance with Arizona law, Scouts may open carry a fixed blade knife with a blade length of no more than 6 inches in accordance with BSA and Grand Canyon Council guidelines. Bows and firearms fall under BSA and Grand Canyon Council guidelines, the Guide to Safe Scouting and Arizona Statutes.
ARTICLE 16 – GRIEVANCES AND/OR CONCERNS:
- Section 1: Grievances by a Boy Scout, his parents or guardian, will be addressed to the Troop Committee Chairperson. An effort will be made to resolve the difference by the Committee Chairperson. If the Committee Chairperson is unable to resolve the grievance, then a full review of this concern shall be conducted by the Troop Committee. In the event the Troop Committee is unable to resolve the issue to the satisfaction of the plaintiff, then a meeting shall be called involving those who have raised the concern, 2/3 of the Troop committee, the Chartered Organization representative, Unit Commissioner, District Commissioner, the District Executive, and all other involved parties will be in attendance, if possible. All concerns will be reviewed within a 14-day period.
- Section 2: Any grievances pertaining to an issue that was voted upon at a Committee meeting where no representation from the respective Patrol submitting the concern will be reviewed solely at the Committee’s discretion.
ARTICLE 17 – ANNUAL PLANNING:
- Section 1: Bi-Annual Program Planning Meeting
- The Bi-Annual Program Planning meeting will be held no later than January 30th and July 30th of each year to plan the yearly activities for the Troop. Those in attendance shall be the Youth Leaders, the Program Administrators . Committee Members may attend but are not voting members of the PLC.
- Annual program calendar including alternate dates will be outlined. Program activities should include, but are not limited to: Monthly Hiking or Camping outings, Service Projects, Fundraising Opportunities, Skills Competitions and Recruiting Events.
- Program budget will we established based on outings and events scheduled.
ARTICLE 18 – CHANGES OR AMENDMENTS IN THE BYLAWS:
- Section 1: These Bylaws may be changed or amended by the committee at the Annual Committee Planning meeting with the approval of 2/3rds of the Troop’s registered adult members who are still actively participating with the Troop, and/or the Chartered Organization representatives in attendance.
- Section 2: Special circumstances deviating from these bylaws may be considered by the Troop Committee on a case-by-case basis. Any deviation must have the approval of 2/3 of all registered adult members of the Troop Committee.
- Section 3: Any changes or amendments must be submitted in writing at a Troop Committee meeting. These written changes or amendments will be voted on at the following Troop Committee meeting
- Section 4: Adoption and amendments to the By-Laws are subject to a final review by the Chartering Organization.
ARTICLE 19 – DISTRIBUTION OF TROOP INFORMATION:
- Section 1: Copies of the Troop Bylaws, Yearly Schedule of Events, Yearly Budget, and Organizational Structure shall be made available for all parents and Boy Scouts in the Troop in order that they will be aware of the desire the committee has to assure safe and orderly operation of Troop 619 for all Boy Scouts. Troop documentation will be made available on the Troop website.
ARTICLE 20 – INSURANCE:
- Section 1: Liability insurance is acquired through the local Boy Scout Council during the annual re-chartering process each December. Annual Boy Scout dues cover Troop 619 with Location Liability covered by Cross in the Desert United Methodist Church.
- Section 2: Additional insurance coverage for high risk activities will be obtained as appropriate through the Tour Permits Office at the Grand Canyon Council Office.
ARTICLE 21– DISSOLUTION:
In case of dissolution of the organization, funds in the treasury at the time will be used to satisfy any outstanding debts, liabilities, or obligations. The balance of the assets will be submitted to Cross in the Desert United Methodist Church by the membership and in accordance with any applicable Boy Scouts of America guidelines. Any remaining liability will be resolved by the chartering organization and the local Council.