Troop 619 Bylaws

Scouts BSA Troop 619

Chartered By:  Cross in the Desert United Methodist Church

Amended: January 28, 2019

Approved: March 11,  2019

BSA Mission Statement

The mission of the Boy Scouts of America is to prepare young people to make ethical and moral choices over the course of their lifetimes by instilling in them the values of the Scout Oath and Law.

Scout Oath

On my honor I will do my best

To do my duty to God and my country

And to obey the Scout Law;

To help other people at all times;

To keep myself physically strong,

Mentally awake, and morally straight.

Scout Law

A Scout is:

Trustworthy, Loyal, Helpful, Friendly, Courteous, Kind,

Obedient, Cheerful, Thrifty, Brave, Clean and Reverent.

Aims of Scouting

Character Development, Citizenship, Personal Fitness

Methods of Scouting

Patrol Method

Advancement

Uniform

Leadership Development

Scouting Ideals (Oath, Law, Slogan, Motto)

Outdoors

Adult Association

Personal Growth

Outdoor Code

As an American I will do my best to be:

Clean in my outdoor manners,

Be careful with fire,

Be considerate in the outdoors,

Be conservation minded.

VISION:

Unit Leaders, Family Members, Chartering Organization and Scouts will see Scouts BSA Troop 619 as a strong support and service provider to help them meet their goals and purposes of scouting for the surrounding community.

MISSION:

  • Scouts BSA Troop 619 will effectively serve the Scouts and the community with dynamic personal service, exciting youth programs and a financial function that regularly meets pre-determined goals.
  • To increase communication and understanding between the Troop Committee, the Charter Organization, the General Membership of Scouts BSA Troop 619 and families and supporters by addressing policies and concerns of the Troop.

ARTICLE 1 – PURPOSE:

Every effort of Scouts BSA Troop 619 will be directed towards developing youth into Scouts; keeping in mind, that the Boy Scouts of America is an organization for the Scouts, with supervision and guidance by adults.

ARTICLE 2 – REGISTRATION AND MEMBERSHIP:

  • Section 1: The initial registration fee charged to all new members should be sufficient to cover the cost of the following:  Annual registration, badges and awards for 1 year.If membership begins after January 1, the dues will be prorated. Troop Class “B” T-shirts are available for $10.00 and are not covered in dues.  The cost of dues shall be reviewed and approved annually by the Troop Committee to ensure its fairness and ability to meet budget needs.
  • Section 2: No youth shall be denied membership due to lack of ability to pay the initial registration fees or provision of uniform.  Upon notification that such a situation exists, the Troop Committee will decide one or a combination of the following actions:
    • Set up payment arrangements that are manageable for the family.
    • Waive all charges in excess of BSA annual registration fees.
    • Have the Troop sponsor the youth and family.
    • Request sponsorship from the Charter Organization for the youth and family, including payment of Troop dues.

Section 3:  Reverence and Religion:

  • Membership in BSA and Scouts BSA Troop 619 encourages conviction to a set of spiritual beliefs. While a Duty to God is part of each rank advancement, how each family chooses to worship and practice their faith is a personal family matter.
    • Participation in faith-based requirements for specific rank is at the sole discretion of each family.
    • Non-denominational services and prayers may be offered up as part of ceremonies or activities; family/scout’s participation is always voluntary.
    • Scouts are encouraged, but not required, to earn the religious emblems of their faith and wear them on their uniform.

ARTICLE 3 – PROSPECTIVE MEMBERS:

  • Section 1: A youth and family interested in joining the Troop’s may attend as a visitor prior to filling out registration paperwork and paying Annual Dues.  After attending as a visitor, no further participation will be allowed until registration has been completed.  A copy of the bylaws is available on the Troop website for all families.
  • Section 2: A Scout Recruiting Event will be provided for Spring and/or Fall recruitment.  Scoutmaster, Committee Chairperson, and Troop Membership and Registration Chairperson should attend.  The Troop may opt to additionally recruit at other times.
  • Section 3: Budgets for Scout Recruiting Events will be determined by the Troop Membership and Registration Chairperson and submitted prior to the Annual Committee Planning for inclusion in the Troop’s budget.

ARTICLE 4 – NEW MEMBERS:

  • Section 1: Any youth qualified by the registration requirements of the Boy Scouts of America for membership in the Scouts BSA program is eligible for membership in the Troop and will be placed in a Patrol within two (2) weeks of registration.
  • Section 2: Family members of each Scout are strongly encouraged to participate as an adult volunteer and actively participate in the Troop.

ARTICLE 5 – ADULT MEMBERSHIP:

  • Section 1: All new parents and guardians are required to complete Youth Protection Training (YPT) to participate in any Scouts BSA event, including weekly scout meetings. This course can be taken online at my.scouting.org.  Parents are asked to bring a copy of your completion certificate or email it to the Troop Training Coordinator. YPT training must be completed every 2 years, per National BSA policy.
  • Section 2: All new adult members must complete position specific training before meeting with Scouts and within 2 weeks of assuming an adult leadership position. 100% training is required for all units by Grand Canyon Council.
  • Section 3: All registered adult members should make every effort to attend all training that they have not previously attended that is offered for adult leaders by the district or council including Roundtable Meetings, Wood Badge and Baden Powel University.
  • Available training classes can be found on the Council calendar at grandcanyonbsa.org.
  • Section 4: All registered adult members will comply with CPR and First Aid training as required by Boy Scouts of America.
  • Section 5: All adults, registered or otherwise, should participate in the opening and closing flag ceremonies at all Troop activities.

ARTICLE 6 – TROOP ADULT LEADERSHIP:

  • COMMITTEE CHAIR RESPONSIBILITIES include, but not limited to: attending the monthly District Roundtable and reporting back to the Troop Committee meeting; recruiting adult leadership to run the Troop; distributing program plan to all parents upon approval; chairing the Troop Committee meeting on a monthly basis; assisting the Membership Chair with preparing the annual Troop re-charter documents and obtaining the necessary signatures and information to achieve first time processing.  Additionally, the Committee Chairperson is responsible for ensuring Troop compliance with any applicable Boy Scouts of America guidelines.
  • SCOUTMASTER AND ASSISTANT SCOUTMASTER RESPONSIBILITIES for their respective unit include, but not limited to: attending the monthly District Roundtable and reporting back to the Committee meeting; attending the Troop Committee meeting to advise of any Program needs; ensure the weekly Troop meetings are carried out in accordance with the annual program plan and monthly PLC meetings; helping to develop the Troop program plan with the Senior Patrol Leader and PLC for presentation to Troop Committee.  The Scoutmaster is also responsible for ensuring that all advancement, achievement and recognition items are properly signed. The Assistant Scoutmaster will be responsible for all duties in the event the Scoutmaster is not available, or as assigned by the Scoutmaster.
  • TROOP TREASURER RESPONSIBILITIES include, but are not limited to: attending the Troop Committee meeting; reporting monthly to the Troop Committee on the fiscal health of the Troop in a report describing income and expenses for committee review and approval; keeping signature cards (authorized signers) on the checking account and Council account up to date; and completing all money earning applications for Troop fundraisers and submitting them to the District Scout Executive, when required to do so.  The Troop Treasurer is also responsible for all deposits to the Troop checking accounts, reconciling the checking accounts to the monthly bank statement; coordinating all cash payments, and obtaining receipts for the Troop records prior to reimbursement or payment when approved and in a timely manner.  The Troop Treasurer also helps the Committee Chair, and the Membership and Registration Chair, collect annual fees in a timely manner. The Troop Treasurer is responsible for ensuring all financial activities are conducted in compliance with any Boy Scouts of America guidelines.
  • TROOP MEMBERSHIP AND REGISTRATION CHAIR RESPONSIBILITIES include, but are not limited to: attending the Troop Committee meeting; accepting applications and registration fees for new Scouts and Adults and submitting them to the Council after proper approval by the Charter Organization Representative, Committee Chair and Scoutmaster, as required; attending Troop recruiting events in the Spring and Fall;  processes and completes annual Troop Re-Chartering and Journey To Excellence Award submission.
  • TROOP ADVANCEMENT CHAIR RESPONSIBILITIES includes, but not limited to: attending the Troop Committee meeting; maintaining accurate Scoutbook records; obtaining awards and patches from Scout Shop, as needed; submits all Scout Shop receipts to the Troop Treasurer; prepares list of awards to be presented at Court of Honor. Awards not obtained during this period will be carried over to the next Troop Court of Honor.
  • TROOP SECRETARY RESPONSIBILITIES includes, but not limited to: attending Committee Meetings and presenting written minutes of the previous meeting; taking minutes to present at the next meeting; sending out mailings requested by the Scoutmaster or Committee Chairman; and may be requested, by an event chairperson, to create and/or supply permission slips.
  • UNIT TRAINING CHAIR RESPONSIBILITIES include, but not limited to: attending the Troop Committee meeting; monitoring and maintaining training records for the Troop; providing training dates for District, Council and National training opportunities.  Also serves as secondary assistant to the Committee Chair for annual Troop Re-Chartering and Journey To Excellence Award submission.

ARTICLE 7 – TROOP COMMITTEE MEMBERSHIP REQUIREMENTS:

  • Section 1: The Troop committee will be derived from parents and guardians of Scouts BSA, members of the sponsoring organization, and persons interested in youth leadership development, as long as they are willing to devote the time and effort necessary to work as a Troop committee member and have obtained the permission of the Troop Committee Chairperson, the Charter Organization Representative, and the District Executive as required by Boy Scouts of America policy.
  • Section 2: Troop committee members will be nominated and serve, based on recommendations of the Troop Committee Chairperson and the Chartering Crganization. Committee positions are on a calendar year basis and may be extended at the time of the annual recharter.
  • Section 3: Membership of the Troop committee is contingent upon (1) approval of adult application for membership in the Boy Scouts of America, (2) approval by the members of the Troop Committee, (3) approval of the Chartered Organization Representative, and (4) completion of Youth Protection Training. All adult leaders must also meet the requisite leadership qualifications and responsibilities as stated in the current Troop Leader Guidebook.
  • Section 4: Only registered committee members shall have a vote on any issue brought to the Committee for approval.
  • Section 5: Any interested person may attend any of the Troop Committee meetings, but may not have voting privileges.
  • Section 6: The Troop Committee shall make every effort to support the Patrol Leaders Council and their ideas, as long as those ideas are in accordance with the intentions, methods, and purposes of Scouts BSA, comply with The Guide to Safe Scouting and all Boy Scouts of America policies and meet budgeting requirements of the Troop.
  • Section 7: No personal business promotions are permitted at any event pertaining to Scouts BSA.

ARTICLE 8 – TROOP MEETINGS, OUTINGS & ACTIVITIES:

  • Section 1: The Senior Patrol Leader will be in charge of all Troop meetings, outings and activities, unless he appoints the Assistant SPL, Patrol Leader or another youth to take these responsibilities.  The following items should be in the possession of, or accessible by, the Scoutmaster or other adult leader responsible prior to and during any applicable event: Troop Code of Conduct, first aid kit, medical forms and permission slips for all participants.  The Guide to Safe Scouting will have been read and be readily available.  Any problems arising during these events will be the responsibility of, and handled by, the Scouts BSA Troop representative in charge of the event.
  • Section 2: All regular Troop meetings will begin at 6:45pm and end at 8:15pm, and will be held at Cross in the Desert United Methodist Church, in accordance with Troop’s published Calendar of Events. The schedule for these events may vary from the aforementioned schedule and will be set at the unit Bi-Annual Planning meeting.
  • Section 3: All Troop activities must be conducted in accordance with established Boy Scouts of America guidelines.
  • Section 4: In the event that during a Troop outing a Scout is required to take any medication prescribed by a Doctor, the Parent of the Scout is required to go over the medications with an Adult Leader prior to the event. Adult leaders are only volunteers and, in most cases, not licensed to practice medicine. The Troop reserves the right to refuse to take on the risk involved of being liable for possible injuries to a Scout that may occur due to improper dispensing of prescription medicines.  In that case the Scout’s parent or guardian will be required to go along on the outing.
  • Section 5: Scouts and families are encouraged to attend all Troop activities, but the Troop Leadership reserves the right to refuse to allow a Scout to attend events that the Leadership deems is beyond a Scout’s ability to safely participate in. All Scouts may be asked to do qualifying events for hikes, campouts, and outings that require a certain baseline physical capability.  If, in the event the Leadership deems a Scout’s ability is not at the baseline to do the event safely, the Parent/Guardian and the Scout will notified.
  • Section 6: BSA Medical Forms Parts A and B are to be completed annually by all registered scouts and scouters and should be submitted to the Troop at the first meeting of each calendar year. Part C of the BSA Medical Form is required for any BSA event 72 hours or more in length and shall be submitted to the Troop prior to such an event. If Part C is not submitted, the Scout will not be allowed to attend the event, in accordance with BSA policies. Please be aware that Part C does require the signature of a licensed medical practitioner. The forms will be stored by the Troop Committee and made available to the adult in charge for each activity. Some District and Council level activities may require medical forms and Scouts may not be able to participate unless they are made available upon check in.
  • Section 7: The Troop is to conduct an Independent Leadership Skills for Troops (ILST) class at the beginning of each Scout Leadership cycle. All Scouts in Leadership positions are expected to attend this class, even if they have already attended one previously.
  • Section 8:  When an event or activity has a fee associated with it(ie: campground reservations, shared food, admission costs, etc.) that is paid in advance by the Troop or Patrol, those fees will be divided by the number of individuals attending, either by Troop or Patrol, depending on how such fees are paid. If an event has a per person fee (ie: museum entrance fee, tour fee, etc.) then each scout shall be required to pay their own fee or, if the Troop pays in advance, reimburse the Troop for such fees.
    • If a fundraiser has been planned to pay for an event and the fundraiser is cancelled for any reason then the cost of the event shall pass to the individuals attending the event.
    • For the purposes of Section 8, the number of individuals will be the members who have stated they will be participating in the event at the time fees are incurred.
    • Section 9: Fuel reimbursements shall be paid out to drivers of approved Troop functions when those adults are fulfilling an adult leadership role for the Troop. Reimbursement will be based on the combined miles per gallon of that vehicles year, make and model as stated on the US Department of Energy website www.fueleconomy.gov and round trip mileage based on Google Maps estimated mileage from the location of departure to the activity destination. An additional allowance of $10.00 will be made in the event a vehicle is pulling a trailer used for Troop equipment. (For example, a 2012 Jeep Liberty has an EPA estimated 18 combined mpg. A round trip to Camp Geronimo is listed at 202 miles. At a gas price of $2.87 per gallon the reimbursement would be $32.20.)

ARTICLE 9 – COMMITTEE MEETINGS:

  • Section 1: At all Committee meetings the Committee Chairperson will be responsible for calling the meeting to order, leading meetings according to established rules of Parliamentary Procedure or Roberts Rules of Order, possess voting privileges in the need of a tie breaker, and address needs of sub-committees, and required Committee reports.  The Committee Chairperson shall not serve as a representative for any Patrol.
  • Section 2: Meetings of the Troop Committee will be held on the 2ndMonday of each month, except when a holiday falls on that day.  The Committee reserves the right to adjust the meeting time to meet at a different time, place or date if and when it is determined to be in the best interests of the Troop community.  Meetings will take place from 6:45 pm until conclusion of business, not to exceed two (2) hours in duration.  Meetings typically will be held at Cross in the Desert United Methodist Church.
  • Section 3: Special meetings may be called by the Committee Chairperson.  The purpose of the special meeting shall be stated in the proposed agenda.  When feasible, one calendar weeks’ notice shall be given.
  • Section 4: Minutes with a list of attendance shall be taken at each meeting; they shall be distributed within one week of the meeting.  Minutes shall be taken by the Troop Secretary, and in the absence of the Troop Secretary, a person appointed to do so by the Committee Chairperson.

ARTICLE 10 – UNIFORMING

  • Section 1: The uniform is an important part of the Scouting program and through this uniform, we demonstrate the unity, principles, values and goals of our organization.  All Scouts and registered leaders will be required to wear the Class “A” uniform to all Scout meetings, outings and activities unless advised otherwise by the person in charge of the activity.  Alternative Class “B” uniform shirts are available for purchase and is to be worn when designated, including camping, athletic Troop activities where the Class “A” uniform will impede participation or additional activities as deemed appropriate. Additional uniform guidelines and patch placement are described in the Guide to Awards and Insignia.
  • Section 2: The Class “A” uniform parts required by the Troops are:
    • An official uniform shirt with all appropriate and properly placed insignia
    • Solid color shorts or jeans
    • Solid color socks
    • Belt
    • Hats are optional
  • Subsection A: Full Class “A”
    • An official uniform shirt with all appropriate and properly placed insignia
    • Official uniform shorts or pants
    • Scouts BSA Socks
    • Scouts BSA belt.
  • Section 3: The Class “B” uniform parts required by Troop 619 are:
    • Any approved Troop 619 Class “B” shirt
    • Neat dark trousers, shorts or jeans (Clean, no holes, etc.). Scout pants/shorts are encouraged but not required.
    • Hats and belts are optional for Class “B”
  • Section 4: In cases where a Scout’s family is financially unable to secure a uniform, the Troop Committee will consider procurement of the uniform for the Scout, using Article 2, Section 2 of these bylaws as guidelines.
  • Section 5: Uniforms will be properly worn, shirt buttoned and tucked in.  A Scout and his uniform should be neat and clean at all times.  Class “A” Uniforms must be properly worn at all times or removed.
  • Section 6: To participate in any flag ceremony or memorial service project, the Scout must be in the Troop-specified Full Class “A” uniform.   District level and above events require Full Class “A”.
  • Section 7: Any registered adult is authorized to wear the Scout Uniform and should also follow the guidelines above.

ARTICLE 11 – AWARDS AND ADVANCEMENT:

  • Section 1: All awards and advancement requests must be turned into the Advancement Chair by the designated time, typically one week prior to each Troop Court of Honor.  Advancement Chair will send reminder emails or make meeting announcements to provide specific date for final turn in.  All requests not turned in by that time may not be awarded until the following Court of Honor.
  • Section 2: All members must be members in good standing to receive any awards or advancements.
  • Section 3: Awards will be recognized and/or awarded at the Troop Court of Honor or Troop Committee approved event.  Rank Advancement patches will be awarded at next Troop Meeting following the Board of ReviewRank parent pins are awarded at Troop Court of Honor or Troop Committee approved event with a parent or guardian present.  Exceptions may be made under special circumstances.
  • Section 4: Scouts are encouraged to achieve First Class rank in the first year.  Troop Leaders will make every effort to ensure advancement but it is ultimately each scouts responsibility to complete rank advancement.

ARTICLE 12 – TROOP FUNDS:

  • Section 1: Proper approval from the Committee Chairperson and Treasurer or Troop Committee is required for reimbursement of items purchased for Troop use. This approval must be obtained prior to expenditure in order for reimbursement to be considered.  Submittal of original receipts of all transactions to be reimbursed is mandatory and in compliance with normal accounting procedures. It is recommended that receipts contain only the items approved for reimbursement so that members may have original receipts of their personal items in the event returns or exchanges are needed. All reimbursements of less than $50 must be approved by the Committee Chair and Treasurer.  Reimbursements of $50 or greater must be approved by the majority vote of the Troop Committee in attendance.
  • Section 2: All Troop fundraising projects will be subject to authorization by the Troop Committee and application made to the Scout Service Center, as required.  All fundraising activities must be presented to the Troop Committee for approval in a timely manner to allow for proper planning and execution of the fundraiser.
  • Section 3: All fundraising activities are required to meet guidelines as defined in the Guide to Safe Scouting and all rules set forth by District, Council and National policies.
  • Section 4: Proceeds from fundraising will be split between scouts and the Troop, as needed, and decided by the committee. The Committee will make every effort to apply a portion of personal sales fundraisers (for example, popcorn, camp cards and holiday wreaths) to individual Scout accounts based upon sales and Troop budgeting needs. Upon leaving the Troop, any funds remaining in a Scouts account are forfeited to the Troop.
  • Section 5: Each Scout shall be required to pay annual Troop dues in addition to any fees set by Boy Scouts of America and Grand Canyon Council.

The annual dues for the 2019 calendar year are $205.00

The fee schedule for the 2019 calendar year is as follows:

$100.00 due by our Nov 5 meeting
$35.00 due by our Feb 4 meeting
$35.00 due by our May 6 meeting
$35.00 due by our Aug 5 meeting

Adult annual dues are $50.00.  The Troop will pay dues for any registered Committee Member or Program Leader. Adults not on the Committee or in Program leadership will be registered as Unit Scouter Reserves.

Class B’s are $10.00. Larger sizes may have an additional cost based on distributor cost. Cost may vary from one order to the next. The cost of Class B shirts is separate from annual dues.  The Troop Committee will assist any family needing assistance with annual dues using Article 2, Section 2 of these bylaws as guidelines.  Dues are non-refundable.

  • Section 6: The Troop Treasurer will prepare an itemized financial statement monthly showing income and expenses, which have incurred since the last report.   This statement will be presented at every Troop Committee meeting.
  • Section 7: An account will be maintained at the Council Office for supplies and advancements purchased through the local Scout Shop, fees due to Grand Canyon Council or any other Council or District related expense.  Detail of the expenditure from this fund shall be included in the monthly financial statement.
  • Section 8: The Troop bank account is permitted to have funds on hand for purposes of assisting Scouts in need under Article 2, Section 2 of these By Laws.  The Troop is to also have funds available to assist in sending Scout and Adult leaders to training classes (NYLT, Wood Badge, etc.). Troop funds may also be used for the purchasing of equipment for Scouting use, promotional materials, rewards and incentives following committee approval and following reimbursement rules.
  • Section 9: All equipment purchased by the Scouting units is the property of Cross in the Desert under the charter agreement and is to be considered Scouting equipment available for use by all units chartered by Cross in the Desert.

ARTICLE 13 – ANNUAL PLANNING:

  • Section 1: Annual Program Planning Meeting
    • The Annual Program Planning meeting will be held by the current PLC no later than November 30thof each year to plan each Troops activities for the following calendar year. Those in attendance shall be the Youth Leaders and the Program Leaders. Committee Members may attend but are not voting members of the PLC. This meeting may take the place of that month’s PLC.
    • Annual program calendar will be outlined. Program activities should include, but are not limited to: Monthly Hiking, Backpacking or Camping outings, Service Projects, Fundraising Opportunities, Skills Competitions and Recruiting Events.
    • The Troops budgets will be established based on outings and events scheduled. The Committee should have the following year’s budget approved by the December Committee Meeting.
    • The Patrol Leader Council will meet monthly to determine program requirements for the following month’s program plan as decided at the Annual Program Planning Meeting. The PLC should be presided over by the Senior Patrol Leader and include the Assistant SPL, Patrol Leaders, Troop Guides, OA Rep and Scribe.

ARTICLE 14 – DISTRIBUTION OF TROOP INFORMATION:

  • Section 1: Copies of the Troop Bylaws and yearly schedule of events shall be made available for all parents and Scouts in the Troop in order that they will be aware of the desire the committee has to assure safe and orderly operation of the Troops for all Scouts.  Troop documentation will be made available on the Troop website and/or through Scoutbook.

ARTICLE 15 – CONDUCT/DISCIPLINE

Section 1:  Definition of misbehavior

  • Serious misbehavior or breach of conduct is defined as, but not limited to, the following:
    • discussions or activities involving any sexual content
    • vulgarity
    • hazing
    • theft
    • lying
    • profanity
    • fighting
    • vandalism
    • bullying or harassment
    • intentional harm to another person
    • willful refusal to follow a  registered adult’s directions.
  • General misbehavior is defined as, but not limited to:
    • bad sportsmanship
    • disrespect to other people, property or the Scout Oath/Law
    • unwanted physical contact

Section 2:  Investigation of misbehavior and determination of disciplinary action:

  • Any observed or reported misbehavior shall be investigated by at least two registered adult Scout Leaders.
    • The investigating Scout Leaders shall not be related to the Scout(s) involved.
    • At the conclusion of the investigation, the investigating Scout Leaders and the Scoutmaster shall determine if disciplinary action is warranted.
  • The parents of Scout(s) may be present when their scout is questions about any violations of this Code of Conduct.
  • Scouts under review may be asked to forgo attending Troop or patrol functions for the duration of the investigation or may be required to attend with a parent or guardian present.
  • In the event that the disciplinary action is dismissal from the Troop and approved by the Troop Committee, the District Executive and Charter Representative shall be notified, as soon as possible.
  • The Scout may appeal the determination of disciplinary action at the next Troop Committee meeting.
    • (a) The Troop Committee Chairperson shall appoint a Disciplinary Appeals Committee to hear the appeal. Where a Committee Chairperson’s scout is involved, the Treasurer shall be responsible for appointments, as necessary.
    • (b) The Disciplinary Appeals Committee shall be composed of three registered Scout Leaders who did not investigate or determine disciplinary action for the misbehavior and who are unrelated to any Scout(s) involved. If insufficient Scout Leaders are available from the Troop, the person responsible for appointing the Appeals Committee members will work with the District Executive and/or Unit or District Commissioner for additional registered Scout Leaders to sit on the Disciplinary Appeals Committee.
    • (c) The decision of the Disciplinary Appeals Committee is final.

Section 3:  Administration of Disciplinary Action

  • Serious Misbehavior –
    • Any Scout found to be misbehaving in a serious manner may be sent home from the meeting or event. The parents will be notified by telephone as soon as possible requesting they pick up their Scout, if they are not present.  The Scout may be barred from participating in Patrol or Troop events for a discretionary period recommended and approved by the Troop Committee.  Written notification detailing the incident and punishment shall be provided to the Scout’s parents as soon as possible.
    • Any Scout found to be misbehaving during any event, (including, but not limited, to overnight trips, campouts, and backpacking trips) that results in the Scout having to be dismissed from the event will be picked by that Scouts Parent(s)/Guardian.  Any expense incurred to get the Scout home will be the Parents/Guardians responsibility.
    • Any Scout found to be misbehaving in a serious manner for a second time may be dismissed from the Troop, upon review by the Committee. Written and signed notification detailing the incident will be forwarded to the Scout’s parents as soon as possible. Written notification will be kept on file by the Troop for a minimum of two years.
  • General Misbehavior –
    • Any Scout found to be misbehaving in a general manner will be taken aside by two registered adult Scout Leaders, given a verbal warning and explanation of the how they have violated the Code of Conduct.
    • Any Scout found to be misbehaving in a general manner for a second time may be sent home from the meeting or event. The parents will be notified by telephone as soon as possible, requesting they pick up their Scout, if not present.  At this point, the Scout may be barred from participating in Patrol or Troop events for discretionary period recommended and approved by the Troop Committee.  Written and signed notification detailing the incident will be forwarded to the Scout’s parents, as soon as possible.
    • Any Scout found to be misbehaving in a general manner resulting in being sent home from (3) Troop events (including, but not limited, to Troop Meetings) may be dismissed from the Troop. Written and signed notification detailing the incident shall be forwarded to the Scout’s parents as soon as possible.  Written notification will be kept on file by the Troop for a minimum of two years.

Section 4:  All participants of scouting functions will be subject to the same rules as the Scouts and Scout Leaders.

Section 5:  Parents or Guardians are responsible for discussing appropriate behavior for Patrol/Troop meetings, outings and activities with their Scout.  Disruptive and/or disrespectful behavior is not allowed and will not be tolerated.

Section 6:  Any Scout using foul or inappropriate language at scouting functions will be reported to his parents or guardians, Patrol Leader and the Scoutmaster.

Section 7:  All Troop related activities shall be held in an alcohol and drug free environment.  While drug and alcohol use is prohibited during BSA events, the legal use of tobacco products, e-cigarette’s and /or vaping products is acceptable while out of sight of scouts on activities. The BSA, and by extension the Troop, follows all Federal guidelines regarding controlled substances.

Section 8: Scouts are permitted to carry a folding knife with a blade less than 4 inches in length in accordance with Arizona Statutes and in compliance with BSA and Grand Canyon Council guidelines. In accordance with Arizona law, Scouts may open carry a fixed blade knife with a blade length of no more than 6 inches in accordance with BSA and Grand Canyon Council guidelines. Bows and firearms fall under BSA and Grand Canyon Council guidelines, the Guide to Safe Scouting and Arizona Statutes.

ARTICLE 16 – GRIEVANCES AND/OR CONCERNS:

  • Section 1: Grievances by a Scout and his parents or guardian, will be addressed to the Troop Committee Chairperson.  An effort will be made to resolve the difference by the Committee Chairperson.   If the Committee Chairperson is unable to resolve the grievance, then a full review of this concern shall be conducted by the Troop Committee.  In the event the Troop Committee is unable to resolve the issue to the satisfaction of the plaintiff, then a meeting shall be called involving those who have raised the concern, at least 2/3 of the Troop committee, the Chartered Organization representative, Unit Commissioner, District Commissioner, the District Executive, and all other involved parties will be in attendance, if possible.  All concerns will be reviewed within a 14-day period.
  • Section 2: Any grievances pertaining to an issue that was voted upon at a Committee meeting where no representation from the respective person(s) submitting the concern will be reviewed solely at the Committee’s discretion.

ARTICLE 17 – CHANGES OR AMENDMENTS IN THE BYLAWS:

  • Section 1: These Bylaws may be changed or amended by the Troop Committee with an approval of 2/3 of the present Committee Members and with the Chartered Organization representative in attendance.
  • Section 2: Any changes or amendments must be submitted in writing at a Troop Committee meeting.  These written changes or amendments will be voted on at the following Troop Committee meeting
  • Section 3: Special circumstances deviating from these Bylaws may be considered by the Troop Committee on a case-by-case basis. Any deviation must have the approval 2/3 of the present Committee Members and with the Chartered Organization representatives in attendance.
  • Section 4: Adoption and amendments to the Bylaws are subject to a final review by the Chartering Organization and the Charter Organization may make any changes they deem necessary without approval of the Troop Committee.
  • Section 5: The listed annual dues set forth in Article 12, Section 5 may change annually to meet Troop budgeting needs by a majority vote of the Committee. The 2/3 requirement for Bylaw changes is not required for updating of that section.

ARTICLE 18 – INSURANCE:

  • Section 1: Liability insurance is provided through the Grand Canyon Council during the annual re-chartering process for each calendar year and by Cross in the Desert in accordance with the Charter Agreement.

ARTICLE 19– DISSOLUTION:

In case of dissolution of the organization, funds in the treasury at the time will be used to satisfy any outstanding debts, liabilities, or obligations.  The balance of the assets will be submitted to Cross in the Desert United Methodist Church in accordance with any applicable Boy Scouts of America guidelines.  Any remaining liability will be resolved by the chartering organization and the local Council.